Email template for sending the Renters' Rights Act information sheet

To send the Renters' Rights Act Information Sheet by email, attach the exact PDF downloaded from GOV.UK to an email addressed to every tenant named on the tenancy agreement. GOV.UK says you must not email or text a link to the PDF. The deadline for existing written tenancies was 31 May 2026, so if you haven't sent it yet, do it now.

Who needs the Information Sheet?

The Renters' Rights Act Information Sheet 2026 is a four-page government document for tenancies that existed before the law changed.

Tenancy	What to give
Assured or assured shorthold tenancy entered into before 1 May 2026, wholly or partly in writing	The Information Sheet, by 31 May 2026
Entirely verbal tenancy from before 1 May 2026	A written statement of terms instead, by 31 May 2026
New tenancy from 1 May 2026	A written statement of terms, before the tenancy is agreed
A tenancy that only became periodic later, because a valid Section 8 or Section 21 notice given before 1 May 2026 stopped being valid, or a court claim ended without possession	The Information Sheet, within one month of that point
Lodgers	Not needed
Social housing assured tenancies	Not covered by this duty

If an agent manages the property, the agent must give it too, even if you already have. You don't need to change or re-issue the tenancy agreement: GOV.UK says "The legislation does not require you to change or re-issue any existing written tenancy agreement."

This duty applies in England. Wales, Scotland and Northern Ireland have different law.

Renters' Rights Act Information Sheet email template

To: [email address of every tenant named on the tenancy agreement]
Subject: The Renters' Rights Act Information Sheet 2026 – [property address]

Dear [Tenant names],

I am attaching the Renters' Rights Act Information Sheet 2026, published
by the government. It explains the changes to your tenancy at
[property address] under the Renters' Rights Act 2025, which came into
force on 1 May 2026.

The attachment is the official PDF downloaded from GOV.UK. Please save
or print it for your records.

You do not need to sign a new tenancy agreement. If you have any
questions, you can contact me on [phone number] or at this email
address.

Please reply to confirm you have received this email and the
attachment.

Kind regards,

[Your name]
[Landlord / agent for the landlord]
[Your address in England or Wales for serving notices]

Attachment: The_Renters__Rights_Act_Information_Sheet_2026.pdf

How to send it correctly

1. Download a fresh copy from GOV.UK. GOV.UK says the sheet is "only valid when downloaded from this page", and you must give "the exact PDF". Don't use a copy someone forwarded to you.
2. Attach it, don't link it. "You must not email or text a link to the PDF." Attach the file itself.
3. Don't edit it. No logos, no added pages, no changes to the file.
4. Address every named tenant. Use each tenant's own email address. If you don't have one for a tenant, give that tenant a printed copy by hand or post.
5. Keep proof. Save the sent email with its attachment, note the date, and keep any reply confirming receipt. A screenshot of your sent folder is useful.
6. Prefer paper? You can hand over or post a printed copy instead.

If you missed the 31 May 2026 deadline

The Act required the sheet "within one month beginning with the commencement date", which ended on 31 May 2026. Not giving it can lead to a fine of up to £7,000; see Renters' Rights Act fines and penalties. Landlord bodies such as the NRLA advise sending it late rather than not at all, to reduce the risk of fines and follow-up penalties. GOV.UK doesn't say how late service is treated.

If you're late:

• send it now, using the template above;
• keep proof of the date you sent it;
• don't backdate the email or claim you sent it earlier.

What not to do

• Don't send a link to the GOV.UK page or the PDF.
• Don't send it to one tenant only on a joint tenancy.
• Don't bury it in another message, such as a rent increase or a repair update. A separate email with a clear subject line makes a cleaner record.
• Don't send it to new tenants in place of the written statement of terms. They need the written statement before the tenancy is agreed.

What to do next

• Track your Information Sheet, gas, electrical and deposit dates in one place with free compliance reminders.
• Read our Information Sheet guide for the full rules, and our guide to existing tenancies for the other changes from 1 May 2026.
• Browse the other landlord letter templates.